The Independent Practitioner Today Limited (IPT) is committed to ensuring that your personal data* is collected, processed, shared and protected compliant with the General Data Protection Regulation (GDPR) effective 25 May 2018.
*Personal data means any information that may be used to identify you, including but not limited to a first and last name, a physical address, an email address, or other contact information whether at work or home.
How we collect your data:
Information provided by you
You provide us with personal data via a subscription form, an online subscription/registration application or by phone. This can include name, address, email address, your specialty and direct debit mandate instructions. We may also keep information supplied in any correspondence, post or email, that you have with us. We do not record phone conversations.
Information provided by other sources
We may also use personal data where this is publicly available and from third parties where this is legally permissible, and they are GDPR-compliant.
Information from our website
You can choose to accept or decline cookies. You should be aware that if you choose to decline cookies, certain functions or features on our website may not work correctly. Most web browsers will allow you to prevent cookies being set on your device. Consult the Help section of your browser if you wish to change the settings.
Cookies are not viruses, cannot damage your computer, collect any personal data about you or read any personal material kept on your hard drive.
Our website uses Google Analytics, a service provided by Google. It reports trends without identifying individuals. The information generated by the cookie about your use of the website (including your IP address) is transmitted to and stored by Google. Google will not associate your IP address with any other data held by Google.
This information is used to evaluate website use and compile statistical reports on website activity. Google will not associate your IP address with any other data held by Google.
Independent Practitioner Today will not link this data with any other personally identifying information from any other source, nor do we allow Google to use the analytics data in anonymous form as part of their bench-marking service.
How we use your data:
Your personal data is used to manage and administer your subscription/registration and/or to advise you of the products and services that are available to you. We do this in a manner consistent with the requirements of the GDPR.
As soon as your data is no longer required for the above purposes, for whatever reason, it is deleted.
Whom we might share your data with:
At all times, we will keep your personal data confidential and protected. Independent Practitioner Today will only share your data with third parties where we have your express consent, excepting the following categories of third party:
Third party exceptions
- Any mailing, print or digital supplier, contractor or adviser that provides services to Independent Practitioner Today acting as our agent, conditional upon their keeping your data confidential.
- Anyone to whom we may transfer our rights and duties under any agreement we have with you.
- Any legal or crime prevention agencies, including recognised practitioner bodies, to comply with legal/regulatory issues and disclosures where we have a duty and the law allows us to do so.
Transfer outside the European Economic Area (EEA)
We do not transfer your personal data outside the EEA. Should this position change in the future, we will ensure that the receiver agrees to provide the same, or similar protection as we do and that they only use your data in accordance with our instructions.
Data Subject rights:
Subject access requests
The GDPR grants you (the data subject) the right to access (a subject access request) personal data we hold about you. We shall respond promptly, and certainly within one month from the point of receiving the subject access request and all necessary information from you. Our response shall include details of the personal data we hold about you including:
- Sources from which we acquired the information;
- The purposes for processing the information;
- Persons or entities with whom we are sharing the information.
Right to object
You have the right to object to the processing of your personal data, including any personal profiling, unless this relates to processing that is necessary for the performance of a task carried out in the public interest or an exercise of official authority invested in us.
We shall not process your personal data unless we can demonstrate compelling legitimate grounds that override your interests, rights and freedoms, or for the establishment, exercise or defence of legal claims.
Right to rectification
You have the right to obtain from us, without undue delay, rectification of inaccurate personal data we hold concerning you. You have the right, considering the purposes of the processing, to have incomplete data completed.
Right to restriction of processing
You have the right to obtain from us restriction of processing where:
- The accuracy of your personal data is contested by you and is restricted until the accuracy of the data has been verified.
- The processing is unlawful, and you oppose the erasure of personal data, instead requesting restriction in its use.
- We no longer need your personal data for processing, but it required by you for the establishment, exercise or defence of legal claims.
- You have objected to processing of your personal data pending verification of whether there are legitimate grounds for us to override these objections.
Notification regarding rectification, erasure or restriction of processing your data
We shall advise any rectification, erasure or restriction of processing to each recipient to whom the data has been disclosed unless this proves impossible or involves disproportionate effort. We shall provide you, if you request it, with information of those recipients.
Right to not be subject to decisions based solely on automated processing
We do not carry out any automated processing which could lead to an automated decision based on your personal data.
Right to data portability
You shall have the right to receive the data that you have provided to us in a structured, commonly used and machine-readable format, and have the right to transmit this data to another controller without hindrance from us.
Accuracy of information
IPT needs to keep accurate personal or sensitive data about you and we take reasonable steps to ensure its accuracy. We ensure that their source is clear and carefully consider any challenges to its accuracy. We also update the information, such as name and address changes and you can help us by informing us of any changes when they occur.
Invoking your rights, complaints and queries
If you would like to invoke any of the above data subject rights or have a complaint or query regarding the use of your personal data or sensitive information, please write to the Data Protection Officer at Independent Practitioner Today Ltd.,7 Linden Terrace, Lincoln LN2 2AY or email firstname.lastname@example.org.
If your complaint or query is not resolved to your satisfaction, you may make a formal complaint to the Information Commissioners Office (ICO) on 01625 545745 or 0303 123 1113.
You also have the right to judicial remedy against a legally binding decision of the ICO where you consider your rights under this regulation have been infringed because of the processing of your personal data.